Tengwestië Submissions Guidelines


Preliminaries

All articles submitted must be the original work of the submitting author(s), and represent an original contribution to the linguistic study of the invented languages of J.R.R. Tolkien.

Citation of Sources and Evidence

To this end, authors must explicitly and fully cite and credit all work quoted or otherwise used as support for the original work of the author(s). Also to this end, articles are expected to be descriptive, and to eschew all efforts aimed at obscuring either the differences or similarities of Tolkien’s languages across the stages of their conceptual development. This requirement is itself furthered by the mandatory citation of the source(s) of all but the most widely-known forms, phrases, or quotations from Tolkien's published works. Finally, all claims must be accompanied by supporting evidence and explicit reasoning: argument by assertion will not be permitted. The discipline of citing sources is an essential scholarly practice, encouraging authors to check their sources instead of relying on memory, and helping others to consult the sources and verify claims.

Conventions and Abbreviations

Authors are required to be familiar with and adhere to the standard Conventions and Abbreviations specified for this site by the editors. Note that the use of abbreviations (other than in source citation) is never required, nor should they be used simply because of haste or when they invite ambiguity or unduly impose upon the reader; rather, abbreviations should be used only when they improve readability.

Step 1: Article Submission

Submission Address and Format

When you have proofed your article thoroughly for typographical errors, grammar, readability, correctness of reasoning, and adherence to the requirements of source and evidence citation given above, you may submit your article for consideration by the editors of Tengwestië by e-mailing it to Aelfwine@elvish.org. Your article must be in the form of a separate, plain text, RTF, or HTML format file only: the editors will not accept or review articles submitted in any other format. Your article must be submitted via e-mail, with your article attached as a separate file to your submission letter. The subject line of your submission e-mail should read “Submission of article for _Tengwestie_”, and the body of your e-mail must include the full title and subtitle (if any) of your article, the full name of all authors as they should appear in the byline of the article (no aliases or screen-names, please), a list of keywords that can be used to usefully index your article for web searching, and a brief (one or two paragraph) abstract of your article. You must also give your assent to the following conditions of Article Copyright and Reprinting, by quoting the paragraph in full in your submission e-mail and appending to the quote your explicit assent to the conditions therein.

Article Copyright and Reprinting

All authors of a submitted article must quote and explicitly affirm to the following representation of authorship, agreement of responsibility and liability, and grant of permission:

By submitting this article to Tengwestië, I/we affirm that this article represents my/our own original work, save for those parts that are explicitly cited from and credited to other authors. I/we further affirm that I/we bear the sole legal responsibility and liability for the content of this article, including but not limited to securing any and all permissions needed for the use or quotation of other copyrighted works beyond the strictures of Fair Use or other applicable laws, or as otherwise required by the editors of Tengwestië, and will provide proof of all such permissions to the editors of Tengwestië upon request. I/we agree, upon its acceptance, to grant to Tengwestië the clear and free right to publish this article on the Tengwestië web site, and further to republish it, at the discretion of the editors of Tengwestië, in any form or medium (including, but not limited to, print and electronic forms), and in or for any non-commercial and/or non-profit vehicle or purpose, in perpetuity, providing that I am/we are fully credited in the publication as the author(s) and a statement of my/our copyright is included.

Apart from this specific grant of rights to Tengwestië, all copyright remains with the author(s) of the submitted article, and their articles may be published or otherwise used elsewhere by the author(s) at their sole discretion. Tengwestië requests the favor of noting in any such republication that the article was first published in Tengwestië.

Step 2: Article Review and Acceptance

At the editors’ discretion, the article may be rejected, with or without comment, or forwarded to one or more members of the Tengwestië Review Panel, who have agreed to review submissions for accuracy and for suitability and adherence to Tengwestië’s Goals and Principles and to its standard Conventions and Abbreviations, and to provide the editors with any comments, corrections, or suggestions for changes, along with a recommendation either to accept or reject the article, or to request that it be revised and resubmitted. The editors will then review these comments and recommendations, and contact you with their decision. If corrections or other changes are deemed necessary, the acceptance of your article will be conditional on your making the needed changes, and will be subject to one further editorial review before final acceptance.

Step 3: Article Markup and Validation

All articles accepted for publication in Tengwestië must be marked up and validated in strict conformance with site-specific standards and styles, and with the open standards of the World Wide Web Consortium, including conformance with XHTML Strict markup and CSS Level 2 styling. Your accepted, marked-up article must be validated as Strict XHTML by the W3C MarkUp Validation Service prior to publication.

The author(s) of an article bear the sole responsibilty for formatting their article for publication in full accordance with the XHTML markup, style sheet, and validation standards of Tengwestië given below. The source code of previously published articles can and should be followed as examples, and a template that should be useful for beginning this process can be downloaded here. (If you follow this link in your browser, use your browser to save the source of the linked page to your computer for your own use.) If for some reason you are unable to perform the markup and validation yourself, you may make a request for help to the editors, who will put you in contact with one of our kind markup assistance volunteers.

Site-Standard Style Sheets

The site-standard style sheets relevant to authors of articles are accessible at:

All text formatting in articles must be accomplished by applying these site-standard style definitions, or those provided by the author(s) in a (single) custom style sheet. These sheets are subject to modification and extension by the editor at any time. The styles in the typography.css sheet should be applied only in cases not covered by the styles defined in the text.css and tolkien.css sheets.

Custom Style Sheet

Subject to the approval of the editor(s), authors may also complement the site-standard styles with one (and only one) style sheet of their own, via a single included style sheet that will be linked to in the site-standard header-generating PHP script. Simply submit your custom style sheet with your marked-up article.

External Links

As with the preceding links to the site-standard style sheets, all links to documents or parts of documents external to your article should have their "rel" attribute set to "reference" (i.e., <a rel="reference" href="URL here">, etc.) which will cause them to be opened in a separate window.

Title, Subtitle, and Byline

Your title, subtitle, and byline will be generated by a site-standard PHP script from information provided by you to the editor and stored in the site MySQL database, as above. There is no need to provide them in the body of your article.

Hierarchical Sections

This site defines a "section" (<div class="section">), which contains within it an optional "title" paragraph (<p class="title">) followed by a sequence of one or more logically related paragraph (<p>) elements. To facilitate referencing specific parts of articles, "title" paragraphs within "section" divs should have an anchor tag specifying a short mnemonic name and title attribute for use in linking to it. This section : title : paragraph(s) structure should be used to delimit and identify the logical sections of your article. Note that like all divs, "section" divs can be nested to form subsections; e.g.:

<div class="section">
   <p class="title">
      <a name="section_1" title="#section_1" >Section 1 Title</a>
   </p>
   <p>
      Section 1 paragraph 1 text.
   </p>
   <p>
      Section 1 paragraph 2 text.
   </p>
   <div class="section">
      <p class="title">
         <a name="subsection_1.1" title="#subsection_1.1" >
            Subsection 1.1 Title</a>
      </p>
      <p>
         Subsection 1.1 paragraph 1 text.
      </p>
      <div class="section">
         <p class="title">
            <a name="subsection_1.1.1" title="#subsection_1.1.1" >
               Subsection 1.1.1 Title</a>
         </p>
         <p>
            Subsection 1.1.1 paragraph 1 text.
         </p>
      </div>
   </div>
</div>
<div class="section">
   <p class="title">
      <a name="section_2" title="#section_2" >Section 2 Title</a>
   </p>
   <p>
      Section 2 paragraph 1 text.
   </p>
   <p>
      Section 2 paragraph 2 text.
   </p>
</div>
<div class="section">
   <p>
      Anonymous Section 3 paragraph 1 text.
   </p>
   <p>
      Anonymous Section 3 paragraph 2 text.
   </p>
</div>

which produces the following hierarchical section structure:

Section 1 Title

Section 1 paragraph 1 text.

Section 1 paragraph 2 text.

Subsection 1.1 Title

Subsection 1.1 paragraph 1 text.

Subsection 1.1.1 Title

Subsection 1.1.1 paragraph 1 text.

Section 2 Title

Section 2 paragraph 1 text.

Section 2 paragraph 2 text.

Anonymous Section 3 paragraph 1 text.

Anonymous Section 3 paragraph 2 text.

See the source code of various articles on this site for further examples of the use of "section" divs.

Paragraphs

All paragraphs go in <p> ... </p> tags.

Quotations

Block Quotes

The <p class="blockQuote"> ... </p> tag encloses block quotes:

The forms canthui, enchui, tolthui are those of the southern Sindarin dialect adopted by the Noldor. In the Northern dialect (which perished in the course of the war against Morgoth) nt, nc, mp had remained unchanged. In the Southern dialects nt, ñk, mp remained when standing finally—or more probably the spirant was re-stopped in this position; for similarly final lth > lt, though rth remained finally. Medially however nth (), nch (ñx), mf (mp with bilabial f), and lth () became long voiceless n, ñ, m, l, though the old spelling was mostly retained (beside nh, ñh, mh, lh).

Inline Quotes

The <span class="inlineQuote"> ... </span> tag encloses inline quotes:

Tolkien wrote that In the transcription of Elvish Sindarin in The Lord of the Rings ll is used in the manner of modern Welsh for the medial voiceless l; as in mallorn < malhorn < malþorn < malt gold and orn tree.

Note that the quote marks enclosing inline quotes are generated by the CSS (on compliant browsers) and so should not be included in your marked-up text.

Work Titles

Work titles are enclosed by corresponding span tags. Generally, punctuation separating tagged items should not be included within the span.

Books, essays, and other longer works

The <span class="workTitle"> ... </span> tag encloses work titles: The Lord of the Rings, The Silmarillion.

Articles and other shorter works

The <span class="articleTitle"> ... </span> tag encloses article titles: Addenda and Corrigenda to the Etymologies.

Note that the quote marks enclosing article titles are generated by the CSS (on compliant browsers) and so should not be included in your marked-up text.

Poems

The <span class="poemTitle"> ... </span> tag encloses poem titles: Galadriel’s Lament, Namárië.

Note that the quote marks enclosing poem titles are generated by the CSS (on compliant browsers) and so should not be included in your marked-up text.

Tolkien Text

Words, bases, roots, and passages of text in any of Tolkien’s invented languages are tagged for special formatting.

Tolkien Text

The <span class="tolkienText"> ... </span> tag encloses words, forms, and phrases in any of Tolkien’s invented languages: Mae govannen!, Namárië.

Base Forms

The <span class="baseForm"> ... </span> tag encloses Eldarin bases (such as head-forms in the Etymologies) and bases of other languages. The bases themselves should be spelt in all-caps: KAT-, DARÁM-.

Root Forms

The <span class="rootForm"> ... </span> tag encloses root forms (such as headwords in the Lexicons): cartha-, cara.

Tengwar Text

The <span class="tengwarText"> ... </span> tag encloses letters, words, or phases in Tolkien’s Tengwar, which must be encoded according to the system specified by Dan Smith (see also Harri Perälä’s tutorial on this encoding): iT5^t$ t#7UyE5.

Rúmilian (Sarati) Text

All sarati text must be encoded according to the Sarati Eldamar font-family by Måns Björkman. Note that sarati text encoded with other than the left-to-right without bar tags is unlikely to display as intended in current browsers.

The <span class="saratiText"> ... </span> or <span class="saratiLtrText"> ... </span> tags enclose sarati text written left-to-right and without a bar: a b c d e f g.

The <span class="saratiBarText"> ... </span> and <span class="saratiLtrBarText"> ... </span> tags enclose sarati text written left-to-right and with a bar: a b c d e f g.

The <span class="saratiRtlText"> ... </span> tag encloses sarati text written right-to-left without a bar: a b c d e f g.

The <span class="saratiRtlBarText"> ... </span> tag encloses sarati text written right-to-left with a bar: a b c d e f g.

The <span class="saratiVertText"> ... </span> tag encloses sarati text written vertically without a bar: a b c d e f g.

The <span class="saratiVertBarText"> ... </span> tag encloses sarati text written vertically with a bar: a b c d e f g.

Valmaric Text

The <span class="valmaricText"> ... </span> tag encloses letters, words, or phases in Tolkien’s Valmaric alphabet, which must be encoded according to the Valmaric Eldamar font by Måns Björkman: a b c d e f g.

Foreign Text

The <span class="foreignText"> ... </span> tag encloses non-Tolkienian foreign text: id est, exemplum gratia.

Glosses

The <span class="gloss"> ... </span> tag encloses glosses of Tolkien and other foreign text: id est that is, exemplum gratia for example.

Note that the quote marks enclosing glosses are generated by the CSS (on compliant browsers) and so should not be included in your marked-up text.

Non-ASCII Text

All characters and text not included in the standard ASCII set must be encoded either as a) HTML 4.0 Character Entity references, or b) as Unicode character references in UTF-8 encoding. Furthermore, full use of HTML Character Entities is to be made for typographer quotes (single and double), apostrophes, ellipses, en and em dashes, etc. Again, see the source code of previously-published articles for examples.

Notes

All notes to the main body of your article must be collected and presented in the form of endnotes, under the template section titled “Notes”. In order to make endnotes easy for the reader of your article to reference without losing their place, a link is provided in each note mark in the body of your article to the corresponding endnote, and in the endnote back to its note mark. On platforms with sufficient support for the necessary Javascript code, the text of note referred to will open in a small, separate note window when a note mark is clicked on; otherwise, the browser will jump down to the beginning of the note's text. To accomplish this, note marks in the body of your article must be sequentially numbered using Arabic numerals (1, 2, etc.) and must be tagged with the following format:

<span class="noteMark">
   <a rel="note" name="noteMark_@" href="#note_@">@</a>
</span>

where @ indicates where your note number should be substituted. The corresponding endnote to which this link refers must have the same numbering and by tagged in this manner:

<p class="note"> 
   <a name="note_@" href="#noteMark_@">
      @.</a> This is a corresponding endnote.
</p>

where, again, @ indicates where your note number should be substituted.

See the source code of the template page and of previously-published articles for other examples of formatting for note marks and endnotes.

Bibliography

With the exception of citations to the works and specific editions listed in the standard Bibliographical Abbreviations for Tengwestië, all citations in your article must succinctly, consistently, and unambiguously reference one or more accompanying full bibliographic entries, themselves collected and presented under the template section titled “Bibliography”. Bibliographic entries for web publications should include both the full URL of that source and a link to it. All bibliographic entries must be tagged with the following format:

<p class="bibliographeme"> 
   Hostetter, Carl F. and Patrick H. Wynne. 
   <span class="articleTitle">Addenda and Corrigenda to the 
   <span class="workTitle">Etymologies</span> — Part One”. 
   Published in <a rel="reference" 
   href="http://www.elvish.org/VT/"><span class="workTitle">
   Vinyar Tengwar</span></a> 45, Nov. 2003. 
</p>

See the source code of the template page and of previously-published articles for other examples of formatting for various types of entries.

Step 4: Article Publication

Upon final acceptance, validation, and review, the editors will publish your article to the Tengwestië web site, and add an entry for it in the current contents listing on the Tengwestië home page. You will receive a notice of its publication from the editors via e-mail, and an announcement of its publication will be made to the Lambengolmor mailing list.

PDF Version

A PDF version of your article will be generated from your marked-up and validated submission, and linked to at a site-standard location determined by a site-standard PHP script. There is no need to provide a PDF version with your submission.

Indicia

All article, page, and site indicia are generated by a site-standard PHP script from information stored in the site MySQL database, as below. There is no need to provide them in your article.


Copyright ©2004 Carl F. Hostetter

Quotations from the works of J.R.R. or Christopher Tolkien are the copyright of their publishers and/or the Tolkien Estate, and are used here with their kind permission. The word TOLKIEN is a registered trademark of The J.R.R. Tolkien Estate Limited. The characters and scripts of Tolkien’s invented languages and works in those languages are the copyright of the Tolkien Estate.

URL: http://www.elvish.org/Tengwestie/submissions.phtml

First published on January 27th, 2004

Last modified on Friday, November 5th, 2010 9:18 am PDT

This page has been visited 8265 times since January 27th, 2004

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